[Draft: to be checked before launch]

Privacy notice.

Who I am

I'm Douglas [Surname], trading as Kiln Property. The controller is [Sole trader trading as X, or X Ltd]. You can contact me at [Business address], by phone on [Phone] or by email at [Email].

What I hold

For business owners, I hold names, company names and numbers, registered office addresses, director names, and property ownership and price paid records. If you use a form, I hold the details you submit.

Where it came from

I get business and property records from HM Land Registry and Companies House. I also get information directly from you when you contact me or complete a form.

Why, and the lawful basis

I use legitimate interests to contact property investors and owners about a relevant business service. I hold a legitimate interests assessment on file.

Who I share it with

I share information with [CRM provider] and [Print and post provider] to manage enquiries and send letters. I share it with solicitors only when a deal proceeds.

How long I keep it

I keep information for [Retention period].

Your rights

You can ask for access to your data, correction, erasure or restriction. Your right to object to direct marketing is absolute. If you object, I will stop using your details for direct marketing.

How to opt out

You can ask me to stop letters. You can also contact me by phone or email to object to direct marketing.

How to complain to the ICO

If you're concerned about how I use your information, you can complain to the Information Commissioner's Office.